Terms of Service for Quorum Email Assistant

Last Updated: January 19, 2025

1. Acceptance of Terms

By using the Quorum email assistant service ("Service") provided by Prudhomme Labs LLC ("Prudhomme Labs", "we", "our", or "us") and accessible via bot@tryquorum.com, you agree to be bound by these Terms of Service ("Terms"). If you do not agree to these Terms, do not use the Service.

2. Description of Service

Quorum provides an AI-powered email scheduling assistant that helps coordinate meetings and manage scheduling polls via email. The Service processes email communications, calendar data, and related information to facilitate scheduling between users.

3. User Registration and Account Security

3.1 Account Creation

• Users interact with the Service primarily through email
• No separate account creation is required
• Users may optionally create an account at tryquorum.com to access additional features

3.2 Free Tier and Subscription

• New users receive a limited number of free polls
• Additional polls require a paid subscription
• Subscription terms and pricing are subject to change with notice

3.3 Account Security

• Users are responsible for maintaining the security of their email accounts
• Users must notify Quorum immediately of any unauthorized use
• Quorum reserves the right to refuse service to anyone for any reason

4. User Conduct and Responsibilities

4.1 Acceptable Use

Users agree not to use the Service to:

• Violate any applicable laws or regulations
• Harass, abuse, or harm others
• Send spam or unsolicited messages
• Interfere with the proper functioning of the Service
• Attempt to gain unauthorized access to the Service
• Transmit malware or other harmful code

4.2 Content Guidelines

Users agree that all content sent through the Service will:

• Be accurate and not misleading
• Respect the privacy and rights of others
• Not contain inappropriate or offensive material
• Not infringe on intellectual property rights
• Not contain confidential information without authorization

4.3 Email Usage

Users agree to:

• Only include email addresses of individuals who have consented to be contacted
• Respect opt-out requests promptly
• Not use the Service for mass marketing or spam
• Take responsibility for the accuracy of provided email addresses

5. Privacy and Data Protection

5.1 Data Collection

• The Service collects and processes email content, calendar data, and related metadata
• Collection and use of data is governed by our Privacy Policy
• Users consent to the collection and processing of their data as described

5.2 Data Security

• Quorum implements reasonable security measures to protect user data
• Users acknowledge that no security measures are perfect
• Quorum is not responsible for security breaches beyond our reasonable control

5.3 Third-Party Services

• The Service may integrate with third-party calendar and email services
• Use of third-party services is subject to their respective terms and policies
• Quorum is not responsible for third-party service functionality or security

6. Intellectual Property Rights

6.1 Ownership

• Quorum retains all rights to the Service and related technology
• Users retain rights to their content and data
• Feedback and suggestions become property of Quorum

6.2 License Grant

Users grant Quorum a worldwide, non-exclusive license to:

• Process and store submitted content
• Use content to provide and improve the Service
• Share content with authorized participants
• Analyze usage patterns to enhance the Service

7. Payment Terms

7.1 Subscription Fees

• Fees are charged according to current pricing plans
• Prices may change with notice
• No refunds for partial months
• Failed payments may result in service suspension

7.2 Free Tier

• Limited number of free polls available
• Restrictions may apply to free tier usage
• Free tier terms subject to change

8. Termination

8.1 User Termination

Users may terminate their use of the Service by:

• Discontinuing use of the Service
• Canceling paid subscriptions
• Requesting account deletion

8.2 Service Termination

Quorum may terminate or suspend service:

• For violations of these Terms
• For extended periods of inactivity
• For abusive or fraudulent behavior
• At our discretion with reasonable notice

9. Disclaimers and Limitations

9.1 Service Availability

• Service provided "as is" and "as available"
• No guarantee of uninterrupted or error-free operation
• Maintenance and updates may cause temporary unavailability
• Features may change over time

9.2 Warranty Disclaimer

QUORUM EXPRESSLY DISCLAIMS ALL WARRANTIES OF ANY KIND, WHETHER EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO:

• MERCHANTABILITY
• FITNESS FOR A PARTICULAR PURPOSE
• NON-INFRINGEMENT
• RELIABILITY OR ACCURACY
• SECURITY
• COMPATIBILITY

9.3 Limitation of Liability

TO THE MAXIMUM EXTENT PERMITTED BY LAW:

• QUORUM IS NOT LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, OR PUNITIVE DAMAGES
• TOTAL LIABILITY SHALL NOT EXCEED AMOUNTS PAID FOR SERVICE IN PRIOR 12 MONTHS
• NO LIABILITY FOR LOST PROFITS OR DATA
• NO LIABILITY FOR ACTIONS OF OTHER USERS

10. Indemnification

Users agree to indemnify and hold harmless Quorum and its officers, directors, employees, and agents from any claims, damages, losses, liabilities, costs, and expenses (including reasonable attorneys' fees) arising from:

• Use of the Service
• Violation of these Terms
• Violation of third-party rights
• User content or conduct

11. Changes to Terms

11.1 Modifications

• Quorum may modify these Terms at any time
• Changes effective upon posting to website
• Continued use constitutes acceptance of changes
• Material changes will be announced via email

11.2 Notice

• Users responsible for reviewing Terms regularly
• Current version always available on website
• Date of last modification clearly indicated

12. Governing Law and Jurisdiction

12.1 Governing Law

• These Terms governed by laws of California
• Without regard to conflict of law principles
• United Nations Convention on Contracts explicitly excluded

12.2 Dispute Resolution

• Disputes resolved through binding arbitration
• Arbitration conducted in California
• Class action waiver
• Small claims court option preserved

13. Miscellaneous

13.1 Entire Agreement

• Terms constitute entire agreement
• Supersede prior agreements
• No waiver of rights through non-enforcement

13.2 Severability

• Invalid provisions severable
• Remaining provisions remain in effect
• Invalid provisions replaced with valid equivalent

13.3 Assignment

• Quorum may assign rights and obligations
• Users may not assign without consent
• Terms bind successors and assigns

13.4 Force Majeure

• No liability for events beyond reasonable control
• Including natural disasters, war, government actions
• Service restoration attempted as soon as practical

13.5 Notices

• Notices sent via email
• Effective upon sending
• Users responsible for maintaining current email address

14. Contact Information

For questions about these Terms:

Prudhomme Labs LLC help@tryquorum.com

15. Acknowledgment

By using the Service, you acknowledge that you have read, understood, and agree to be bound by these Terms of Service.