Privacy Policy for Quorum Email Assistant

Last Updated: January 19, 2025

1. Introduction

Welcome to Quorum, a service provided by Prudhomme Labs LLC ("Prudhomme Labs," "we," "our," or "us"). This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our email-based scheduling assistant service accessible via bot@tryquorum.com ("the Service"). Please read this privacy policy carefully. If you do not agree with the terms of this privacy policy, please do not use the Service.

We reserve the right to make changes to this Privacy Policy at any time and for any reason. We will alert you about any changes by updating the "Last Updated" date of this Privacy Policy. Any changes or modifications will be effective immediately upon posting the updated Privacy Policy on our website, and you waive the right to receive specific notice of each such change or modification.

2. Collection of Your Information

We collect information that you provide directly to us when using the Service, including:

2.1 Email Content and Metadata

• Email messages you send to bot@tryquorum.com
• Email addresses of all participants in email threads
• Subject lines and message content
• Timestamps and time zone information
• Email attachments
• Calendar information when calendar invites are created or processed

2.2 Calendar Integration Data

When you connect your calendar to the Service:

• Calendar event details
• Availability information
• Meeting preferences
• Attendee information
• Location data for meetings

2.3 Usage Data

• Interaction patterns with the Service
• Frequency of poll creation
• Response rates to polls
• Feature usage statistics
• Error logs and debugging information

2.4 Technical Information

• IP addresses
• Browser type and version
• Operating system information
• Time zone settings
• Device information

3. Use of Your Information

3.1 Primary Uses

We use the collected information for the following purposes:

• To provide and maintain the Service
• To process and manage scheduling polls
• To send calendar invitations and reminders
• To communicate with users about their polls and schedules
• To improve and optimize the Service
• To detect, prevent, and address technical issues
• To comply with legal obligations

3.2 Communication and Notifications

We may use your information to:

• Send administrative emails
• Provide customer support
• Send reminder emails about pending polls
• Notify you about changes to our Service
• Send service updates and promotional messages (with your consent)

3.3 Analytics and Improvement

We analyze usage patterns to:

• Improve the efficiency of the scheduling process
• Enhance user experience
• Develop new features
• Fix bugs and technical issues
• Monitor the performance of the Service

4. Disclosure of Your Information

4.1 Service Providers

We may share your information with third-party vendors, service providers, contractors, or agents who perform services for us or on our behalf, including:

• Email delivery services
• Cloud storage providers
• Analytics services
• Customer support services
• Calendar integration services

4.2 Business Transfers

If we are involved in a merger, acquisition, or sale of all or a portion of our assets, your information may be transferred as part of that transaction.

4.3 Legal Requirements

We may disclose your information where required to do so by law or in response to valid requests by public authorities (e.g., a court or government agency).

5. Security of Your Information

We use administrative, technical, and physical security measures to protect your personal information. While we have taken reasonable steps to secure the information you provide to us, please be aware that despite our efforts, no security measures are perfect or impenetrable, and no method of data transmission can be guaranteed against any interception or other type of misuse.

6. Data Retention

We retain your information for as long as necessary to provide the Service and fulfill the purposes outlined in this Privacy Policy. We may also retain and use your information:

• To comply with our legal obligations
• To resolve disputes
• To enforce our agreements
• To protect our legal rights
• For backup, archival, and audit purposes

7. Third-Party Websites

The Service may contain links to third-party websites and applications of interest, including advertisements and external services, that are not affiliated with us. Once you have used these links to leave the Service, any information you provide to these third parties is not covered by this Privacy Policy, and we cannot guarantee the safety and privacy of your information.

8. Children's Privacy

The Service is not intended for children under the age of 13. We do not knowingly collect or solicit personal information from children under 13. If you are under 13, please do not use the Service or provide any information to us.

9. Your Rights

Depending on your location, you may have certain rights regarding your personal information, including:

• The right to access your personal information
• The right to correct inaccurate information
• The right to request deletion of your information
• The right to restrict or object to processing
• The right to data portability
• The right to withdraw consent

To exercise these rights, please contact us using the information provided in the "Contact Us" section.

10. International Data Transfers

Your information may be transferred to — and maintained on — computers located outside of your state, province, country, or other governmental jurisdiction where the data protection laws may differ from those in your jurisdiction.

11. California Privacy Rights

If you are a California resident, you have additional rights under the California Consumer Privacy Act (CCPA), including:

• The right to know what personal information we collect
• The right to delete your personal information
• The right to opt-out of the sale of your personal information
• The right to non-discrimination for exercising your privacy rights

12. Cookie Policy

We use cookies and similar tracking technologies to track activity on our Service and hold certain information. You can instruct your browser to refuse all cookies or to indicate when a cookie is being sent.

13. Do Not Track Features

We do not currently respond to Do Not Track (DNT) signals. We may add this functionality in the future, and this Privacy Policy will be updated accordingly.

14. Email Communications

If you no longer wish to receive correspondence, emails, or other communications from us, you may opt-out by:

• Replying to any email with "unsubscribe" in the subject line
• Contacting us using the contact information provided below
• Terminating your account

15. Contact Us

If you have questions or comments about this Privacy Policy, please contact us at:

Prudhomme Labs LLC help@tryquorum.com

16. Acknowledgment

By using the Service, you acknowledge that you have read this Privacy Policy and agree to its terms.